A Music and Events
9300621
09173520410
mario.lupato@gmail.com
amusicandevents.weebly.com
DUTIES
OF A WEDDING COORDINATOR
Preparation –
Two months Before The Wedding
v Prepares guest master list
v Plans guest tables and seating arrangements
v Coordinating the reception timeline
v Three meetings with clients
v Unlimited calls and emails for concerns
Before
Ceremony
v Make sure set-up and décor for the ceremony and
reception are done properly
v Coordinates with florist, photographer,
videographer, musicians, minister, and ceremony participants
v Coordinator assists wedding party with pinning
boutonnieres and corsages
v Coordinates with flow of the ceremony
v Coordinates seating of family and guests
v Direct and line-up bridal party for the ceremony
v Manages seating of the bridal entourage
v Cues when to use the music
v See to it that rings are ready
v Coordinates with candle lighting
v Coordinates with the bride’s entrance
After Ceremony
v Coordinates with post-ceremony pictorials
v Gathers materials used during the ceremony and
bring them to the reception area
v Manages recession of the bridal entourage
v Gathers bridal entourage and some guests for
petal/coin/rice throwing
v Ushers guests to the reception venue
Reception
v Coordinates with the caterer and
entertainment
v Ensures that the reception site
is set up properly
v Manages seating arrangements for
all the guests and members of the entourage
v Help guests locate their tables
v Provides reception program flow
v Hosts the reception program
v Assists host during reception
activities
v Coordinates with the wedding
dance
v Assists during the wedding
traditions
v Routes guest book for signing
v Silent cuing during guests’
pictorial before meal
v Cues for the ceremonial toast and
message giving
v Manages souvenir giving
v Wrap-up job – all left food are
properly placed in plastic bags
v Attends suppliers’ payments –
optional
After
Reception
v Supervises collection of all
gifts, memorabilia, guest book and pen, bridal bouquet, extra favors, materials
used during the ceremony and ensures that all designated items are loaded in a
vehicle
v Make sure all personal property
and gifts are secured
